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List Consolidation

 

SCENARIO

A web producer has collected about 100 tag lists from different post pages, which contain a total of 500 to 600 tag phrases. He needs to consolidate all tags’ phrases into one list, with repeated tags removed and the remaining unique tags sorted. The task will certainly be time consuming, tedious, and error-prone if he were to do it manually.

 

SOLUTION

Use a WorkWaltz custom automation tool to get all lists consolidated, with repeated tags removed, the remaining tags sorted, and the final list outputted to a text file and the clipboard, in 1 second.

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Text Excerption

 

SCENARIO

A content manager has a folder of 150 text files exported from a content database, one file for each record. He needs to excerpt four particular paragraphs from each file and organize these excerpts into a spreadsheet for further processing. Since these paragraphs are spread all over the file, if he is to do this manually, he will have to copy-paste a total of 600 times, accompanied by scrolling up and down each time. This is estimated to take about two hours, and is expected to be error-prone.

 

SOLUTION

Use a WorkWaltz custom automation tool to excerpt the four object paragraphs from all 150 files, and organize them into a new spreadsheet in less than two minutes.

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UI Localization QA

 

SCENARIO

A localization producer has a master key-value sheet containing the source English text and 35 target languages’ text of some 1,000+ keys. She knows that some white spaces have been introduced at the ends of the translated text for some languages and some keys due to translator mistakes. Because these white spaces can cause bugs, she needs to check all the keys for all the languages and remove any found trailing spaces. To do that she will need to click through each of the 35,000+ cells because white spaces are invisible on the spreadsheet. She estimates that by manual operation at an average speed of 1 cell per second, it will take her at least 1.5 days to complete, with the understanding that it can be hard to avoid errors due to the tediousness of the work.

 

SOLUTION

Use a WorkWaltz custom automation tool to process the spreadsheet: all trailing spaces will be removed in a few minutes.

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UI Key Isolation

 

SCENARIO

A web application UI producer has a spreadsheet of 20,000+ keys and values. He needs to update the values of the keys with a name containing a specific string. Using the search feature of the spreadsheet application to find each of these keys and update them one by one in their original place in the spreadsheet is obviously too time consuming; besides, keys with different names may have identical values, and updating these keys separately may result in inconsistency. The best way, therefore, will be to isolate the object keys from the rest, then sort them so that keys with identical values are clustered together. However, the spreadsheet application doesn’t have a convenient feature for this purpose, and doing it manually will take many hours.

 

SOLUTION

Use a WorkWaltz custom automation tool to work on a copy of the file to remove all keys with names that do not contain the tag string, then sort the keys as desired, in a total of one minute.

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Data Visualization

 

SCENARIO

An operation director receives the sales volume data for 25 products on 6 markets for the past quarter, on a spreadsheet. She needs to report these business performances to upper management in a meeting, in 5 minutes.  She wants to report with visualized data, rather than with the plain numbers in the spreadsheet.

 

SOLUTION

Use a WorkWaltz custom automation tool to create a PowerPoint or Keynote presentation that contains bar charts for all 25 products in the six markets, in about 15 seconds.

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Data Summary

 

SCENARIO

The owner of a new wine store has an Excel spreadsheet that lists the wine origin, varietal, and sales volume of each transaction of the store in its first month in business. There are total of 9 origins, 9 varietals, and 200+ transactions. He wants to know the sales volume of each of the 81 combinations of the origins and the varietals, as well as the total volumes for each origin and each varietal. He figures that it’s too complicated for him or any of his employees to do the job manually using the available Excel features.

 

SOLUTION

Use a WorkWaltz custom automation tool to generate the pivot table for the exact data summaries he wants, in 50 seconds.

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Data Analysis

 

SCENARIO

A marketing director at a mobile business startup has a user data spreadsheet. There are a total of 10,000+ records in it, and one column of it holds the users’ country information. She wants to know what countries these users represent, what the top 5 countries are among them, the percentages of each of the top 5, and the percentage of the top 5 together among all represented countries.

 

SOLUTION

Use a WorkWaltz custom automation tool to process the spreadsheet and generate a pivot table in less than a minute. The pivot table will list all represented countries and the user count, percentage, and rank for each country. The table will be sorted by rank and will also provide the combined percentage of the top 5 countries.